1. Name and address of the controller
In accordance with the General Data Protection Regulation (GDPR) and other national data protection legislation of the member states as well as other data protection regulations, the controller is:
Spectra GmbH & Co. KG
Mahdenstr. 3
D-72768 Reutlingen, Germany
Tel: +49 (0) 7121 1432 10
E-Mail: spectra@spectra.de
Website: www.spectra.de
2. Name and address of the data protection officer
The data protection officer of the controller is:
Ingenieurbüro Bernd Hölle GmbH
Gerhard-Kindler-Straße 3
D-72770 Reutlingen, Germany
Tel: +49 (0) 7121 820 17 40
e-mail: spectra [at] ibh-datenschutz.de
3. General data processing information
3.1. Scope of processing personal data
In general, we only collect and use personal data of our users insofar as this is required for providing a functioning website, contents, and services. As standard, the collection and use of personal data of our users only takes place after obtaining the consent of the user. Exceptions are such cases in which the prior obtainment of consent is not possible for de facto reasons and the processing of the data is permitted by legal regulations.
3.2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subjects for processing of their personal data, the legal basis for processing personal data is section 6 (1) lit. a of the EU General Data Protection Regulation (GDPR).
For the processing of personal data that is necessary for the performance of a contract whose contractual partner is the data subject, the legal basis is section 6 (1) lit. b GDPR. This also applies to processing steps that are required for preliminary contractual measures.
Insofar as the processing of personal data is necessary for compliance with a legal obligation of our company, the legal basis is section 6 (1) lit. c GDPR. In case that processing personal data is necessary to protect the vital interests of the data subject or of another natural person, the legal basis is section 6 (1) lit. d GDPR.
If processing is necessary for the purpose of a legitimate interest pursued by our company or by a third party, and the interests or fundamental rights and freedoms of the data subject do not override above interest, then the legal basis for the processing is section 6 (1) lit. f GDPR.
3.3. Data erasure and duration of storage
The personal data of the data subject is erased or blocked as soon as the purpose of the storage is no longer applicable. Storage beyond this point can take place if it is required by European or national legislation through legal EU regulations, laws or other directives with which the controller must comply. The data is also blocked or erased when a storage period specified by the stated standards ends, unless there is the necessity for additional storage of the data for conclusion or performance of a contract.
4. Provision of the website and creation of log files
4.1. Description and scope of the data processing
At every visit to our website, our system automatically collects data and information from the computer system of the visiting PC.
The following data is collected during this:
- Browser type and browser version
- Employed operating system
- Referrer URL
- Host name of the accessing PC
- Time of the server request
The data is also stored in the log files of our system. This does not apply to the IP address of the user or other data that allows the allocation of the data to a user. The data is not stored in conjunction with other personal data of the user.
4.2. Legal basis of the data processing
The legal basis for the temporary storage of the data is section 6 (1) lit.f GDPR.
4.3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to allow delivery of the website to the PC of the user. The IP address of the user must remain stored for the duration of the session.
This purpose also constitutes our legitimate interest in data processing according to section 6 (1) lit. f GDPR.
4.4. Duration of the storage
The data is erased as soon as it is no longer required for accomplishing the purpose of its collection. In case of data collection for provision of the website, this is the case when the concerned session ends.
4.5. Objection and removal option
Collection of the data for provision of the website and the storage of data in log files is mandatory for the operation of the website. Therefore, the user does not have the option of objecting.
5. Use of cookies
5.1. Description and scope of the data processing
We use cookies to ensure that our website functions properly. In order to obtain your valid consent to the use and storage of cookies in the browser you use to access our website and to properly document this, we use a consent management platform: CookieFirst.
This technology is provided by Digital Data Solutions BV, Plantage Middenlaan 42a, 1018 DH, Amsterdam, The Netherlands.
Website:
cookiefirst.com referred to as CookieFirst.
When you access our website, a connection is established with the CookieFirst server to enable us to obtain valid consent from you for the use of certain cookies.
CookieFirst then stores a cookie in your browser in order to be able to activate only the cookies to which you have consented and to properly document this.
The processed data will be stored until the specified storage period expires or you request the deletion of the data.
Notwithstanding this, certain statutory retention periods may apply.
5.2. Legal basis of the data processing
CookieFirst is used to obtain the legally required consent for the use of cookies. The legal basis for this is Article 6(1)(c) of the General Data Protection Regulation (GDPR).
Data processing agreement: We have established a data processing agreement with CookieFirst.
This is a contract under data protection law that ensures that the data of our website visitors is only processed in accordance with our instructions and in compliance with the GDPR.
5.3. Purpose of the data processing
Our website and CookieFirst automatically collect and store information in so-called server log files, which your browser automatically transmits to us.
The following data is collected:
- Your consent status or the revocation of consent
- Your anonymised IP address
- Information about your browser
- Information about your device
- the date and time of your visit to our website
- the URL of the website on which you have saved or updated your declaration of consent
- A universally unique identifier (UUID) of the website visitor who clicked on the banner cookie
5.4. Duration of storage, objection and removal option
Cookies are stored on the computer of the user and transferred from it to our page. This is why as a user you have full control over the use of cookies. By changing the settings of your internet browser you can deactivate or restrict the transfer of cookies. Already stored cookies can be easily deleted. This can also take place automatically. If cookies are deactivated for our website, the full range of the website's functions may not be available.
6. Contact form and e-mail contact
6.1. Description and scope of the data processing
Our internet page contains a contact form that can be used for electronic contacting and for the direct download of information. If a user utilizes this option, the data entered into the input mask is transmitted and stored by us. This data consists of:
For contact form and E-mail contact:
- First name
- Family name
- Company
- Postal code
- E-mail address
- Telephone number
- Message
At the time of transfer of the message, the following data is additionally stored:
- The IP address of the user
- Date and time of the registration
During the transfer process, we will obtain your consent for processing the data and refer to this data protection statement. Alternatively, contacting is possible via the provided e-mail address. In this case, the personal data of the user transmitted with the e-mail are stored. In this case there is no data transfer to third parties. The data is exclusively used for processing the conversation.
6.2. Legal basis of the data processing
The legal basis for the processing of data that is transferred during the transfer of an e-mail is section 6 (1) lit. f GDPR, the legitimate interest in offering a contact option. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is section 6 (1) lit. b GDPR.
6.3. Purpose of the data processing
The processing of personal data from the input mask serves exclusively the processing of the contacting. In case of contacting via e-mail this also involves the required legitimate interest in processing the data.
The other personal data processed during the transfer process serve the prevention of abuse of the contact form and to ensure the security of our IT systems.
6.4. Duration of the storage
The data is erased as soon as it is no longer required for accomplishing the purpose of its collection. For the personal data from the input mask of the contact form and that transferred via e-mail, this is the case when the concerned conversation with the user has ended. The conversation has ended when the circumstances indicate that the concerned matter has been conclusively clarified.
The additional personal data collected during the transfer process is deleted no later than after a period of six years.
6.5. Objection and removal option
The user has at all times the option of withdrawing the consent to the processing of personal data. If the user contacts us via e-mail, he/she can object to the storage of personal data at any point. In such a case, the conversation cannot be continued.
If the concerned person wants to practice the right of withdrawal of consent, he/she can contact the company's designated data protection officer at any time.
In this case, all personal data that was stored in the course of the contacting is erased.
7. Return form
7.1. Description and scope of the data processing
Our internet page contains a contact form that can be used for receiving a merchandise return number (RMA process). If a user utilizes this option, the data entered into the input mask is transmitted and stored by us.
This data consists of:
- Company
- Address
- Postal code
- City
- Contact person
- Telephone
- E-mail address
- Subject matter
- Correspondence with the user
At the time of transfer of the message, the following data is additionally stored:
- The IP address of the user
- Date and time of the registration
During the transfer process, we will obtain your consent for processing the data and refer to this data protection statement. Alternatively, contacting is possible via the provided e-mail address. In this case, the personal data of the user transmitted with the e-mail are stored. In this case there is no data transfer to third parties. The data is exclusively used for processing the conversation.
7.2. Legal basis of the data processing
The legal basis for the processing of data that is transferred during the transfer of an e-mail is section 6 (1) lit. f GDPR, the legitimate interest in simplifying the processing with the help of a contact form. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is section 6 (1) lit. b GDPR.
7.3. Purpose of the data processing
The processing of personal data from the input mask serves exclusively the processing of the contacting. In case of contacting via e-mail this also involves the required legitimate interest in processing the data.
The other personal data processed during the transfer process serve the prevention of abuse of the contact form and to ensure the security of our IT systems.
7.4. Duration of the storage
The data is erased as soon as it is no longer required for accomplishing the purpose of its collection. For the personal data from the input mask of the contact form and that transferred via e-mail, this is the case when the concerned conversation with the user has ended. The conversation has ended when the circumstances indicate that the concerned matter has been conclusively clarified.
The additional personal data collected during the transfer process is deleted no later than after a period of ten years.
7.5. Objection and removal option
The user has at all times the option of withdrawing the consent to the processing of personal data. If the user contacts us via e-mail, he/she can object to the storage of personal data at any point. In such a case, the conversation cannot be continued.
If the concerned person wants to practice the right of withdrawal of consent, he/she can contact the company's designated data protection officer at any time.
In this case, all personal data that was stored in the course of the contacting is erased.
8. Website analysis service Google-Adwords
8.1. Description and scope of the data processing
We use the online advertising program "Google AdWords" and the conversion tracking within the scope of Google AdWords. Google Conversion Tracking is an analysis service of Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; „Google“). If you click an advertisement placed by Google, the cookie for the conversion tracking is stored on your computer. These cookies become invalid after 30 days and contain no personal data, thus do not serve your personal identification.
If you visit specific internet pages of our website and the cookie has not expired yet, Google and we can recognize that you clicked the advertisement and were routed to this page. Each Google AdWords customer receives a different cookie. This way there is no possibility of tracing cookies via the websites of AdWords customers.
The information that is collected with the help of the conversion cookie serves the creation of conversion statistics for AdWords customers who have opted for conversion tracking. The customers are informed of the total number of users who clicked on their advertisement and were routed to a page with a conversion tracking tag. However, they do not contain any information with which users can be personally identified.
8.2. Legal basis of the data processing
The processing of personal data using analysis cookies is carried out exclusively by your consent given in advance in accordance with section 6 (1) lit. a GDPR. The consent can be cancelled at any time.
8.3. Purpose of the data processing
The information that is collected with the help of the conversion cookie serves the creation of conversion statistics for adwords customers who have opted for conversion tracking. The customers are informed of the total number of users who clicked on their advertisement and were routed to a page with a conversion tracking tag. However, they do not contain any information with which users can be personally identified.
8.4. Duration of the storage
these cookies become invalid after 30 days and contain no personal data, thus do not serve your personal identification.
8.5. Objection and removal option
if you do not wish to participate in the tracking you can object to its use by preventing the installation of cookies by the applicable setting of your browser software (deactivation option). You will then not be included in the conversion tracking statistics.
For additional information visit: https://policies.google.com/technologies/ads?hl=en
9. Website analysis service Google Analytics
9.1. Description and scope of the data processing
Our website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics applies so-called "cookies“, text files that are stored on your computer and that allows the analysis of the website use by you. As standard, the information created by the cookie regarding your use of the website is transferred to a Google server in the USA and stored there.
We would like to inform you that on our website Google Analytics was enhanced by the code "anonymizeIp()"; to ensure the anonymous collection of IP addresses (so-called IP masking).
At the time of transfer of the message, the following data is additionally stored:
- The IP address of the user
- Date and time of the registration
9.2. Legal basis of the data processing
The processing of personal data using analysis cookies is carried out exclusively by your consent given in advance in accordance with section 6 (1) lit. a GDPR. The consent can be cancelled at any time.
9.3. Purpose of the data processing
The purpose of using analysis cookies is to improve the quality of our website and its contents. The analysis cookies provide information about how the website is used, allowing us to constantly improve our offer.
This includes, e.g. the optimization of product arrangement, enhancing the website by adding frequently searched contents, adjustment of the product filters to the filter behavior of the customers.
The IP address transferred by your browser as part of Google Analytics will not be fused with other Google data.
9.4. Duration of the storage
Cookies are stored on the computer of the user and transferred from it to our page. This is why as a user you have full control over the use of cookies. By changing the settings of your internet browser you can deactivate or restrict the transfer of cookies. Already stored cookies can be easily deleted. The data is deleted automatically after 38 months. If cookies are deactivated for our website, the full range of the website's functions may not be available.
9.5. Objection and removal option
You can prevent storage of the cookies by the relevant setting of your browser software, however, we would like to point out that in this case you may not be able to fully use all functions of this website. In addition, you can prevent the transfer of the data created by the cookie and related to your use of the website (incl. your IP address) to Google and the processing of this data by Google, by downloading and installing the browser plug-in available at the following link (https://tools.google.com/dlpage/gaoptout?hl=en). For more information, visit https://support.google.com/analytics/answer/6004245?hl=en (general information about Google Analytics and data protection).
10. Website services of Google (Maps / YouTube)
10.1. Description and scope of the data processing
Our website uses Google Maps and YouTube, web services of Google Inc. ("Google") to render contents easier to transport and to comprehend. When using these tools, Google applies so-called "cookies“, text files that are stored on your computer. As standard, the information created by the cookies regarding the use of these services is transferred to a Google server in the USA and stored there.
10.2. Legal basis of the data processing
The processing of personal data using analysis cookies is carried out exclusively by your consent given in advance in accordance with section 6 (1) lit. a GDPR. The consent can be cancelled at any time.
10.3. Purpose of the data processing
Google uses cookies for the provision, maintenance, protection and improvement of its services, the development of new services and the protection of Google and its users. The data is also used to offer you customized contents, such as providing relevant search results and advertising.
10.4. Duration of the storage
Cookies are stored on the computer of the user and transferred from it to Google. As a user you have control over the use of cookies. By changing the settings of your internet browser you can deactivate or restrict the transfer of cookies. Already stored cookies can be easily deleted. If cookies are deactivated for our website, the full range of the website's functions may not be available.
10.5. Objection and removal option
You can prevent storage of the cookies by the relevant setting of your browser software, however, we would like to point out that in this case you may not be able to fully use all functions of this website. In addition, you can prevent the transfer of the data created by the cookie and related to your use of the website (incl. your IP address) to Google and the processing of this data by Google, by adjusting your personal settings at the following link (https://myaccount.google.com/intro/privacy).
11. Live-chat software Userlike
11.1. Description and scope of the data processing
This website uses Userlike, a live-chat software by the company Userlike UG (limited liability). Userlike applies "cookies“, text files that are stored on your computer and that allows the personal interaction in the form of a real-time live chat on the website with you. The collected data is not used to personally identify the visitor of this website and are not fused with personal data of the carrier of the pseudonym.
The following data is collected during the online chat:
- Whether the user is on the German or English website
- Date and time
- Current page of the website on which the chat is started
The following data is collected during the offline chat:
- Name
- E-mail address
- If applicable, additional personal data of the user that shared by him/her
11.2. Legal basis of the data processing
The legal basis for the processing of personal data is the section 6 (1) lit. f GDPR, the legitimate interest is to provide the visitor / customer on the website an additional and simple contact.
11.3. Purpose of the data processing
The Userlike cookie is used by the live-chat plugin to enable the live chat. In addition, it keeps the chat active while browsing and keeps it allocated to the same operator. The information about your use and the associated live chat data is collected, stored, and processed on Userlike servers in Germany.
11.4. Duration of the storage
The data collected during a chat is automatically deleted after one month.
11.5. Objection and removal option
The user has at all times the option of deleting his/her data even before the completion of the month. All that is required is an e-mail message to spectra [at] ibh-datenschutz.de.
In this case, all personal data that was stored in the course of the contacting is erased.
12. Payment service provider Paypal
12.1.1. Description and scope of the data processing
We integrate payment services from third-party companies on our website.
When you make a purchase from us, your payment details (e.g. name, payment amount, account details, credit card number) are processed by the payment service provider for the purpose of payment processing.
The respective contractual and data protection provisions of the respective providers apply to these transactions.
The provider of this payment service is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter referred to as "PayPal").
You will find Paypal's data protection information on their processing of your personal data as the controller:
www.paypal.com/uk/legalhub/privacy-full.
12.1.2. Legal basis of the data processing
The legal basis for the transfer is the fulfilment of the contract with you, Art. 6 para. 1 lit. b GDPR.
13. DooFinder
13.1. Description and scope of the data processing
We use the cloud-based software DooFinder for the purpose of designing and continuously optimising our websites to meet your needs and to present you with suitable search results more quickly.
In addition to us, the recipient of the data is the service provider DooFinder S.L., Madrid 28037, Rufino González 23 bis, 1º 1, Spain (EU), which operates within the framework of order processing.
Data processing takes place in the EU/EEA. Data is not transferred to third countries.
DooFinder collects data about the types of requests you make as a user and how you use our services. This information includes: specific data about the devices.
In general, our service automatically collects usage information (number and frequency of visitors to the web) and its components.
This type of data allows us to find out how often users use the service so that we can provide a better service.
Further information on the DooFinder search can be found at
www.doofinder.com and in DooFinder's privacy policy:
www.doofinder.com/en/privacy-policy.
13.2. Legal basis of the data processing
The legal basis for this data processing is Art. 6 para. 1 lit. a GDPR in conjunction with § 25 para. 1 TTDSG.
13.3. Duration of storage
Cookies are only used during the use/session of the website. They are not stored afterwards.
13.4. Objection and removal option
You have the right to withdraw your consent to the use of the personal data collected by us and DooFinder for the future.
To do this, you can change the cookie settings in the navigation menu or the settings in your browser.
14. Analysis by wiredminds
14.1. Description and scope of the data processing
Our website uses a counting pixel technology provided by wiredminds GmbH (
www.wiredminds.de) to analyze visitor behavior.
Here, the IP address of a visitor is processed. The processing takes place exclusively for the purpose of collecting company-relevant information such as the company name. IP addresses of natural persons are excluded from further use (whitelist procedure). The IP address is never stored in LeadLab.
When processing the data, it is our particular interest to protect the data protection rights of natural persons. Our interest is based on Art. 6 (1) lit. (f) DSGVO. The data we collect does not allow any conclusion to be drawn about an identifiable person at any time.
WiredMinds GmbH uses this information to create anonymous usage profiles relating to visitor behaviour on our website. The data obtained in this way is not used to personally identify visitors to our website.
14.2. Legal basis of the data processing
The processing of personal data using analysis cookies is carried out exclusively by your consent given in advance in accordance with section 6 (1) lit. a GDPR. The consent can be cancelled at any time.
14.3. Opt-Out
A technically necessary cookie is set to permanently exclude them from tracking by WiredMinds LeadLab on this website.